Export Documentation & Logistics Controller in Manama, Bahrain

We are currently seeking an Export Documentation & Logistics Controller to join our team in Manama, Bahrain. This role is critical to ensuring smooth and efficient export operations, managing all documentation related to international trade and logistics. The ideal candidate will have strong communication skills in both Arabic and English, be proficient in coordinating shipping operations, and have a deep understanding of export documentation requirements. This is an excellent opportunity for someone with a passion for logistics and export management who is looking to grow in a dynamic and fast-paced environment.

Responsibilities: As an Export Documentation & Logistics Controller, your role will be crucial in overseeing and managing the entire export documentation process. Your responsibilities will include:

1. Export Documentation Management: Prepare and manage all export-related documents, ensuring they meet international trade and ministry regulations. This includes documents like invoices, packing lists, certificates of origin, and shipping instructions.
2. Coordination with Freight Providers: Coordinate with shipping lines, freight forwarders, and customs authorities to ensure smooth and timely movement of goods. You will be the main point of contact for all logistical operations and ensure that shipping documents are accurate and in compliance.
3. Negotiation with Transport Companies: Negotiate with road transport companies and shipping lines to ensure competitive rates and efficient transportation services. You will be responsible for managing cost-effective logistics solutions while ensuring the timely delivery of goods.
4. Shipment Monitoring: Monitor and track shipments to ensure they are delivered on time. You will communicate regularly with transporters, clients, and the sales team to provide updates and resolve any issues related to delays or damage.
5. Client and Sales Team Communication: Maintain clear and effective communication with clients, ensuring they are informed about their shipments and documentation status. You will also collaborate with the sales team to address any customer inquiries related to logistics and documentation.
6. Problem Resolution: Quickly identify and resolve any logistics issues, including discrepancies in documentation, delays, or transportation problems. You will work with various stakeholders to resolve issues and ensure the smooth flow of goods.
7. Compliance: Ensure that all export operations comply with international trade laws, regulations, and the requirements of relevant government ministries. You will stay updated on any changes to regulations that may impact logistics and documentation procedures.

Qualifications: The ideal candidate for this position should have the following qualifications:

1. Educational Requirements: A degree or diploma in Logistics, Supply Chain Management, or a related field is preferred. Professional certifications related to export documentation or logistics management would be a plus.
2. Experience: At least 2-3 years of experience in export documentation and logistics, ideally within an international trade or shipping environment. Knowledge of shipping regulations, customs clearance processes, and export documentation is essential.
3. Language Proficiency: Proficiency in both Arabic and English is a must, as you will be required to communicate with clients, vendors, and stakeholders in both languages (reading, writing, and speaking).
4. Technical Skills: Familiarity with logistics software and the ability to prepare export documentation using software tools is required. Experience with customs declarations, freight management, and cargo tracking systems is a plus.
5. Attention to Detail: You must have a keen eye for detail to ensure all documentation is accurate and compliant with regulations. Strong organizational skills are essential to manage multiple shipments and documentation processes simultaneously.
6. Communication Skills: Excellent communication and negotiation skills are necessary to coordinate with external parties, including clients, shipping companies, and customs authorities.
7. Problem-Solving Skills: The ability to identify issues quickly and resolve them in a timely and efficient manner is crucial for ensuring that shipments are not delayed.

Benefits: Working as an Export Documentation & Logistics Controller comes with a range of benefits:

1. Competitive Salary: We offer a salary package that reflects your experience and expertise in export documentation and logistics management.
2. Career Growth: This role provides opportunities to develop your career in the logistics and supply chain field. You will gain experience working with international shipping operations, customs regulations, and export management.
3. Professional Development: Access to training programs and workshops to enhance your skills in logistics, export documentation, and international trade compliance.
4. Work Environment: Join a team of professionals in a dynamic and supportive work environment. We value teamwork, transparency, and collaboration in all our operations.
5. Health and Well-being: We offer health and wellness benefits to support your well-being, ensuring you have the resources you need to thrive in your role.
6. Job Stability: As part of a well-established company, you will enjoy job security and the opportunity to contribute to long-term projects and growth in the export sector.

Applying Guide: To apply for the position of Export Documentation & Logistics Controller, follow these steps:

1. Prepare Your CV: Update your CV to highlight your experience in export documentation, logistics management, and familiarity with customs processes. Ensure you emphasize your proficiency in Arabic and English.
2. Email Your CV: Send your updated CV to the provided email address: hiringmanager.bh@gmail.com. Be sure to include a cover letter or application letter detailing your qualifications and why you are a good fit for the role.
3. Prepare for the Interview: If your application is shortlisted, you will be invited for an interview. Prepare to discuss your experience in export documentation, logistics coordination, and how you handle logistics challenges.
4. Follow Up: After submitting your CV, it’s a good idea to follow up with a polite email if you don’t hear back within a week. This shows your continued interest in the position and helps keep your application top of mind.
5. Join Our Team: If you are selected, we will contact you with further details regarding your role and the onboarding process. We look forward to welcoming you to our team!

FAQs:

1. What qualifications do I need for this position?
You need a degree or diploma in Logistics, Supply Chain Management, or a related field, along with at least 2-3 years of experience in export documentation and logistics.

2. Is proficiency in both Arabic and English required?
Yes, proficiency in both Arabic and English (reading, writing, and speaking) is essential for this role, as you will be communicating with clients and stakeholders in both languages.

3. What are the main responsibilities of an Export Documentation & Logistics Controller?
The main responsibilities include managing export documentation, coordinating with shipping lines and freight forwarders, monitoring shipments, and ensuring compliance with international trade regulations.

4. How can I apply for this position?
To apply, send your CV to hiringmanager.bh@gmail.com. Be sure to include relevant details about your experience and language proficiency.

5. What are the benefits of working in this role?
You will receive a competitive salary, opportunities for career growth, professional development, and access to health benefits in a supportive work environment.