The Admin – Construction role is designed to provide essential support to the construction division of a real estate and property management company in Bahrain. As the administrative professional in this role, you will be responsible for various tasks that will help the construction team and its leadership stay organized and on track. You will work closely with engineers, contractors, and management staff, ensuring that the necessary documents are prepared, meetings are scheduled, and records are properly maintained.
This position is ideal for individuals with a background in administration, particularly those interested in construction and project management. Whether you are an experienced administrative professional or a fresher, if you have a strong desire to learn and grow in the construction industry, we encourage you to apply.
Responsibilities
As the Admin – Construction, your main responsibilities will include:
Administrative Support
- Provide administrative and clerical support to various departments or individuals within the construction division.
- Organize and manage the agenda of the Managing Director and Engineers, assisting with scheduling appointments, meetings, and ensuring that all tasks are properly planned.
Meeting Coordination
- Attend meetings, take minutes, and ensure that action points are recorded and followed up.
Communication Management
- Receive and screen phone calls, forwarding them to the appropriate person when necessary.
- Handle all incoming and outgoing correspondence, such as emails, letters, and packages, making sure that information is communicated clearly and efficiently.
Documentation and Record Keeping
- Manage documents and ensure they are kept secure and organized. You will also be responsible for preparing and processing invoices, financial statements, and assisting in bookkeeping.
- Maintain both electronic and paper records, ensuring information is easy to access when needed.
Construction Oversight
- Assist in monitoring the construction quality control program to ensure compliance with construction regulations.
- Oversee contractor drawings, maintain records of installations, and evaluate contractor applications for payment.
- Ensure compliance with all work instructions and supervise the overall efficiency of employees in the construction division.
Task Prioritization and Deadlines
- Prioritize tasks and manage your time effectively to meet deadlines, ensuring smooth operations within the construction division.
You will be an essential part of the team, supporting various functions, and ensuring that the daily operations run smoothly and effectively.
Qualifications
To be eligible for the Admin – Construction position, the following qualifications are required:
Educational Qualifications
- A high school diploma or equivalent is required. A degree or certification in administration or construction management would be a plus.
Experience
- 2 to 3 years of experience in an administrative role, particularly within a construction company, is preferred but not mandatory. Fresh graduates with a keen interest in construction and administration are also welcome to apply.
Skills
- Strong knowledge of office procedures, including experience with bookkeeping and invoice management.
- Exceptional skills with Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
- Excellent communication skills, both written and verbal.
- Strong customer service skills and the ability to interact with clients, contractors, and internal teams effectively.
- Good organizational skills with the ability to manage multiple tasks at once and meet deadlines.
Attributes
- Ability to work independently with minimal supervision.
- Capable of solving problems and researching solutions effectively.
- Demonstrated knowledge of phone and email etiquette.
- Ability to prioritize tasks and manage time efficiently.
Benefits
This position offers several benefits to the right candidate, including:
Competitive Salary
- A salary that reflects your skills, experience, and contributions to the company.
Career Development
- Opportunities for professional growth and development within a leading company in the real estate and property management sector.
Health Benefits
- Comprehensive health insurance and medical benefits.
Job Security
- A stable, full-time role within a growing organization, offering long-term career potential.
Work Environment
- A collaborative and supportive work culture with the chance to work alongside experienced professionals in the construction and real estate industry.
How to Apply
To apply for the Admin – Construction position, follow these steps:
- Prepare Your CV
- Update your resume with your most recent work experience, education, and relevant skills.
- Submit Your Application
- Send your CV to recruitbh24@gmail.com. Be sure to include your full name and the job title “Admin – Construction” in the subject line of the email for proper identification.
- Review and Selection
- Once your application is received, the hiring team will review your qualifications. If your profile matches the requirements, they will contact you for an interview.
- Interview Process
- If shortlisted, you will be invited for an interview where we will discuss your experience, skills, and fit for the role.
- Offer and Onboarding
- Successful candidates will be offered a job with details on the next steps, including the orientation and onboarding process.
Don’t miss out on this opportunity to join a leading real estate developer in Bahrain and contribute to their growing construction division. Apply now!
Frequently Asked Questions (FAQs)
Q: What qualifications do I need to apply for the Admin – Construction position?
A: You need at least a high school diploma or equivalent. A degree or certification in administration or construction management is preferred but not mandatory. 2-3 years of administrative experience, especially in construction, is preferred.
Q: Do I need experience in construction to apply?
A: While experience in construction is preferred, it is not required. Freshers with a strong interest in construction and administration are welcome to apply.
Q: What skills are necessary for this role?
A: You need strong organizational skills, proficiency in Microsoft Office Suite, good communication abilities, and the capacity to work independently and manage multiple tasks.
Q: Can I work remotely for this position?
A: No, this is a full-time office-based role in Manama, Bahrain, and requires you to work from the office.
Q: How do I apply for the job?
A: To apply, simply send your CV to recruitbh24@gmail.com and mention “Admin – Construction” in the subject line.
We look forward to receiving your application and potentially welcoming you to our team!