Our company in Doha, Qatar is currently seeking a highly skilled Executive Secretary. This role requires an individual who can manage multiple tasks effectively, maintain confidentiality, and provide exceptional administrative support. The Executive Secretary will be responsible for managing schedules, communicating on behalf of the executives, and ensuring the smooth running of the office. The ideal candidate will be bilingual in Arabic and English, with a strong ability to handle high-pressure situations.
Responsibilities
As an Executive Secretary, you will be responsible for a wide range of tasks, including, but not limited to:
- Managing Executive Schedules:
- Coordinate and manage the daily calendars of executives, scheduling meetings, appointments, and travel arrangements.
- Ensure that the executives’ time is optimized, and meetings are effectively planned and organized.
- Correspondence and Communication:
- Handle all incoming and outgoing communications, including emails, phone calls, and letters.
- Draft, review, and send correspondence on behalf of the executives, ensuring clarity and professionalism in all written communication.
- Document Preparation and Filing:
- Prepare reports, presentations, and documents required by executives for meetings and discussions.
- Maintain an organized filing system, both digitally and physically, ensuring all documents are easily accessible when needed.
- Meeting and Event Coordination:
- Organize meetings, conferences, and events, including booking venues, preparing materials, and managing logistics.
- Take minutes during meetings and ensure action items are tracked and followed up on.
- Confidentiality and Discretion:
- Handle sensitive information with the utmost confidentiality and discretion, ensuring that business affairs are kept private.
- Act as the gatekeeper for all external requests and communications, filtering important information while maintaining privacy.
- Administrative Support:
- Provide general administrative support to other team members as needed, including ordering office supplies and maintaining office equipment.
- Assist in managing office operations and ensure that the work environment is efficient and organized.
Qualifications
The ideal candidate for the Executive Secretary position should meet the following qualifications:
- Experience:
- A minimum of 2-3 years of experience as an executive secretary, administrative assistant, or in a similar administrative role, preferably within a corporate or professional environment.
- Education:
- A Bachelor’s degree in Business Administration, Management, or any related field is preferred but not required.
- Language Skills:
- Bilingual proficiency in Arabic and English is mandatory. You must be able to communicate effectively in both languages, both in writing and verbally.
- Technical Skills:
- Strong proficiency in office software applications such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with document management systems and email platforms.
- Soft Skills:
- Excellent organizational and multitasking abilities.
- Strong attention to detail and accuracy.
- A high degree of professionalism, discretion, and confidentiality.
- Good communication skills, both written and verbal.
- Legal Requirements:
- A No Objection Certificate (NOC) is required for this position, as per the regulations in Qatar.
Benefits
Joining our team as an Executive Secretary comes with several benefits, including:
- Competitive Salary:
- A competitive salary will be offered, based on experience and qualifications.
- Professional Growth:
- Opportunities for personal and professional development as part of a well-established company in Qatar.
- Work-Life Balance:
- A full-time, stable position that offers a balanced work schedule with a supportive team environment.
- Additional Benefits:
- As per Qatar Labor Law, additional benefits such as paid vacation, health insurance, and end-of-service benefits are included.
How to Apply
If you meet the qualifications and are excited about the opportunity to work as an Executive Secretary, follow these steps to apply:
- Prepare Your CV:
- Ensure that your CV is up-to-date, highlighting your relevant experience, skills, and qualifications for the Executive Secretary role.
- Include specific examples of your ability to manage multiple tasks, communicate effectively, and maintain confidentiality.
- Submit Your Application:
- Send your CV and cover letter to nasser@kepco-group.com.
- In your cover letter, make sure to express why you are a good fit for the position and how your skills align with the requirements.
- Contact Us:
- If you have any questions or need further information, you can contact us via email. Please do not call as mobile contact is not available at the moment.
Frequently Asked Questions (FAQs)
1. Who is eligible to apply for this position?
This position is open to individuals with at least 2-3 years of experience as an executive secretary or in a similar administrative role. You must also be bilingual in Arabic and English.
2. Is a No Objection Certificate (NOC) required?
Yes, an NOC is mandatory for this position, as per Qatar labor regulations.
3. What are the core responsibilities of an Executive Secretary?
Key responsibilities include managing executives’ schedules, handling communication, preparing documents, coordinating meetings and events, maintaining confidentiality, and providing administrative support.
4. What qualifications do I need for this role?
You should have at least 2-3 years of experience in an administrative or executive assistant role, be bilingual in Arabic and English, and have proficiency in office software like Microsoft Office Suite.
5. How can I apply for this job?
You can apply by sending your CV and cover letter to nasser@kepco-group.com.
6. What benefits are provided?
Benefits include a competitive salary, professional development opportunities, health insurance, and other benefits as per Qatar Labor Law.
If you are looking to advance your career as an Executive Secretary in a professional and dynamic environment, apply today and take the next step in your career with us in Doha, Qatar!